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Hanoi office supply

Traditional Office

A traditional office is a long-term lease model for unfurnished floor space, allowing businesses to freely design and fit out their interiors while building an ownership-oriented culture aligned with their own brand identity.

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Selection guide

Overview of Traditional Office

A practical guide to the characteristics, costs and selection criteria businesses should review before comparing suitable offices.

Guide authorNguyễn Quốc ĐạtTektraHomes content specialistView author profile →

Traditional Office Leasing Market

Traditional office leasing in Hanoi provides floor areas from 50m² to more than 2,000m² in Grade A, B, and C buildings. Traditional offices are delivered in shell condition or with basic finishes (ceiling, flooring, air conditioning, and fire protection systems), allowing businesses to freely design and build interiors and shape their long-term corporate culture.

A traditional office is a fixed-floor lease model in purpose-built high-rise buildings. Unlike serviced offices or shared workspaces (co-working spaces), this format delivers a standard space for tenants to plan rooms, workstations, and brand identity independently.

Traditional Offices vs. Serviced Offices

Criteria

Traditional Office

Serviced Office

Handover condition

Shell condition or basic finishes (flooring, ceiling, air conditioning)

Fully furnished with desks, chairs, and office equipment

Minimum area

From 50m² to 2,000m²+/floor

From 10m² to 50m² (or by number of seats)

Design/branding rights

Freedom to design, install partitions, and display large signage

Limited architectural alterations; only small signage permitted

Management & operating costs

Tenant pays separately for electricity, water, internet, and dedicated cleaning

Included in the monthly rental price

Lease term

Typically from 3 to 5 years or longer

Flexible, from 6 months to 1 year

Best suited for

Businesses with more than 15 employees and established companies

Fast setup, small companies, startups, and representative offices

Traditional Office Grades in Hanoi

Hanoi's traditional office market is clearly divided into three main segments:

Grade A Offices

  • Characteristics: Landmark buildings in prime central locations (Hoan Kiem, Ba Dinh) or emerging business hubs (Cau Giay, Tu Liem). Managed by international firms (CBRE, Savills, JLL).

  • Standards: High-speed elevators, central VRV/chiller air-conditioning systems, backup generators with 100% capacity, and green certifications (LEED/BREEAM).

  • Typical examples: Keangnam Landmark 72, Lotte Center, Capital Tower, TechnoPark Tower, Coninco Tower.

Grade B Offices

  • Characteristics: Concentrated in Cau Giay, Dong Da, Thanh Xuan, and Hai Ba Trung. Buildings typically have 10 to 25 floors and high occupancy rates.

  • Standards: Modern design, fully approved fire protection systems, flexible floor areas from 80m² to 800m², and reasonable rental rates.

  • Typical examples: Charmvit Tower, Detech Tower, Times Tower, Diamond Flower Tower.

Grade C Offices & Private Buildings

  • Characteristics: Smaller buildings (7 to 11 floors), located on secondary roads or smaller streets.

  • Standards: Cost-efficient, straightforward procedures, and suitable for small and medium-sized enterprises (SMEs) seeking to optimise their budget.

Hanoi Traditional Office Rental Rates by Area

Note: The rental rates below are for reference only (USD/m²/month) and exclude VAT and management service fees.

  • Hoan Kiem, Ba Dinh (economic and political centre):

    • Grade A: $35 - $55 /m²/month

    • Grade B: $20 - $32 /m²/month

    • Grade C: $12 - $18 /m²/month

  • Cau Giay, Tu Liem (emerging technology and financial hub):

    • Grade A: $22 - $38 /m²/month

    • Grade B: $14 - $22 /m²/month

    • Grade C: $9 - $14 /m²/month

  • Dong Da, Thanh Xuan, Hai Ba Trung:

    • Grade A: $25 - $35 /m²/month

    • Grade B: $13 - $20 /m²/month

    • Grade C: $8 - $13 /m²/month

TektraHomes' Standard Traditional Office Leasing Process

To help protect businesses' legal interests and optimise costs, TektraHomes follows a standardised five-step consultation process:

  1. Requirement assessment: Gather information on headcount, expected budget, preferred area, and planned office relocation date.

  2. Prepare a Comparison Report: Send a list of the 3 to 5 most suitable buildings, including area, rental rate, service fees, and parking allocation.

  3. On-site inspection: Accompany businesses to view office floors, inspect technical infrastructure, and measure actual areas (Gross/Net).

  4. Lease term negotiation: Support negotiations on rental rates, rent-free interior fit-out periods (15 to 45 days), parking allocation, and rent escalation clauses.

  5. Handover & post-lease support: Sign the premises handover record and support business registration, tax office registration, and fit-out procedures with the building management.

Why Choose TektraHomes Office Leasing Services?

  • 100% real-world data: Continuously updated vacancy and listed rental-rate information for more than 500 office buildings across Hanoi.

  • Cost optimisation: Commitment to negotiating the best market rental rates and lease conditions through direct connections with developers.

  • In-depth legal & tax guidance: Support in accurately checking the managing tax sub-department, business registration address, and the building's fire safety legal requirements.

  • Completely free consultation service: TektraHomes supports businesses from the search stage through completion of floor handover without charging tenants any consultation fees.

Frequently Asked Questions (FAQ) About Traditional Office Leasing

Will a business receive rent-free time for interior fit-out?

Yes. Typically, building management will offer 15 to 45 rent-free days (depending on the leased area and lease agreement) for businesses to complete design and install interiors. During this period, businesses only need to pay management service fees and actual electricity and water usage.

Is office rent calculated based on Net or Gross area?

Most Grade A and B office buildings in Hanoi currently measure and charge rent based on the Net area (the actual area used by the business within the corridor/glass wall boundary). A small number of older buildings or podium floors may calculate rent based on the Gross area (including part of shared corridors and restrooms). TektraHomes always clarifies this information in the Comparison Report sent to clients.

How are overtime (OT) costs calculated for traditional offices?

Overtime charges usually apply when a business uses the central air-conditioning system after business hours (after 6:00 PM or on Saturday/Sunday afternoons). These charges may be calculated in three ways: by FCU/hour, by m²/hour, or as a fixed equipment fee. If a business requires frequent overtime work, TektraHomes will prioritise advising on buildings that allow separate local air-conditioning installation or negotiate preferential OT allowances.

Must a business reinstate the premises to their original condition at the end of the lease?

Yes. Under standard traditional office lease practice, when the lease expires and is not renewed, the tenant is responsible for removing all partitions and self-installed interiors and restoring the premises to the original handover condition (bare floor and basic ceiling).

TektraHomes Working Process and Contact Information

To help businesses save time and optimise costs, TektraHomes follows a standardised five-step office leasing consultation and support process:

  • Step 1: Requirement assessment: Gather information on headcount, expected budget, preferred area, and planned office relocation date.

  • Step 2: Prepare a Comparison Report: Send a list of the 5 to 7 most suitable buildings, including area, rental rate, service fees, and parking allocation.

  • Step 3: On-site inspection: Accompany businesses to view office floors, inspect technical infrastructure, and measure actual areas.

  • Step 4: Lease term negotiation: Support negotiations on rental rates, rent-free interior fit-out periods, parking allocation, and rent escalation clauses.

  • Step 5: Handover & post-lease support: Sign the premises handover record and support business registration, tax office registration, and fit-out procedures with the building management.

OFFICE CONTACT INFORMATION AND QUOTATIONS

Frequently asked questions

How does a traditional office differ from a serviced office?

Traditional offices are typically leased by floor area for longer terms, delivered in shell-and-core or basic finish condition, and allow businesses to design and furnish the space according to their needs. Tenants generally arrange in-house services themselves, such as internet, cleaning, equipment and reception areas. Serviced offices usually come furnished and include certain operational services, but offer less design flexibility. Compare the total cost over the full anticipated term, including rent, fit-out, management fees and operating costs.

How is rent for a traditional office calculated?

Rates are typically quoted per square metre per month, based on the leased area as measured and defined by the building. Some smaller spaces may be listed at a total monthly rate. In addition to rent, businesses need to account for service charges, VAT, electricity, air conditioning, parking and fit-out costs. When receiving a quotation, clearly confirm the chargeable area, unit rate, included fees, rent commencement date and rent adjustment terms to budget accurately.

What costs beyond rent should be included in the budget?

Common costs include management service charges, VAT, electricity for the leased area, air-conditioning electricity if charged separately, internet, internal cleaning, parking, interior fit-out and office relocation costs. Businesses should also consider the security deposit, payment schedule, after-hours charges and reinstatement obligations. Ask the landlord or consultant for a monthly cost breakdown and an initial investment budget to assess the full cash flow rather than comparing rental rates alone.

What is fit-out, and how long does it take to complete an office?

Fit-out is the process of designing, constructing and furnishing a leased space to turn it into a fully functional workplace. The work may include building partitions, installing flooring and lighting, setting up electrical and network systems, and arranging meeting rooms and functional areas. Construction time depends on the area, level of finish, the building's approval process and the contractor's schedule. Before signing, businesses should agree on the construction timeline, drawing approval process, permitted working hours and any rent-free period.

Which terms should typically be clarified in a traditional office lease agreement?

Businesses should review the lease term, rent and rent adjustment mechanism, security deposit, payment schedule, fit-out rent-free period, repair responsibilities, subletting rights, signage rights and termination conditions. They should also clarify the chargeable area, service charges, utility costs, reinstatement obligations and how the deposit will be handled at the end of the lease. Important matters should be set out in clear contractual terms rather than relying solely on verbal discussions.

How do you choose an office rental area in Hanoi?

Start with where employees live, the locations of clients and partners, public transport accessibility, parking needs and the overall budget. Then compare office clusters based on actual travel times during working hours, nearby amenities and suitable floor areas. Central areas may be convenient for business dealings and brand image, while western office clusters offer more choices in terms of floor area and building types. Viewing several options within the same area helps businesses understand actual rental rates and lease terms.

Guide authorNguyễn Quốc ĐạtTektraHomes content specialistView author profile →